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2021 Vol. 1

Certified project manager in the organization

Certified project manager in the organization

The certified project manager is important for any business activity. Companies often follow regulatory requirements that require them to appoint a certified project manager.

But many organizations hire experienced professionals but without the necessary criteria and requirements. Many years of professional experience guarantee skills and adequate reactions in many situations.

In this article, we present the entire presentation of the certified project manager Amanda Dunham. Amanda has more than 10 years of experience in her profession. She will present her experience, initiative, and communication techniques. You can borrow these ideas and presentations in your communication with stakeholders.

Presentation of the Certified Project Manager

My name is Amanda Dunham. I am a certified project manager. I received my diploma from Business Value-Oriented Principles Ltd (BVOP.org). My document is active and states the title BVOP Certified Project Manager. Reference: https://bvop.org/projectmanagement/

I successfully passed my certification exam last year. In 2018 I took a certification exam for PMP from PMI. BVOP is cited in the article “Top 40 Project Management Certifications for 2021 and 2022” by Ashton Williams (Scrum Time, ISSN: 2652-5445), https://scrumtime.org/top-project-management-certifications/

PMP certification is even better known and is cited in the article “The Best Project Management Courses for 2021 and 2022” by Marta Cooper (PolicyMatters, ISSN: 1941-8280), https://www.policymatters.net/best-project-management-courses/

I recommend you make sure of my prestigious documents and Liam James’s publication “Best Project Management Certifications for 2021” (Medium.com), https://medium.com/best-project-management-certifications-for-2020/best-project-management-certifications-for-2020-b64c7210335

We will work together and guarantee that I will take care of every detail, we will smooth out every inaccuracy, we will take the necessary measures to fit your wishes and goals. The criteria you will set will be considered and discussed as well as possible in the name of the project. Both for you and us – the most important is the project itself, for which we will work diligently and willingly. The ultimate goal is common to all, so I am sure we will collaborate and understand each other.

Rely on your certified project manager

Apart from me as a certified project manager, you will be able to count on:

The technical team will answer all your questions related to the production, design, positioning of the individual parts of the washing machine.
Software and Dev team that will be at your disposal regarding integration, releases, upgrades, and solutions.
Financial and marketing team, which will be responsible for costs of all kinds, resources, market research, and product placement, etc.

I will monitor the whole process, being in daily conversations and emails with the teams, and of course, my functional manager, program director, and steering committee will help me – we will all regulate the processes together.

I will be happy to know which teams on your part will be involved. Please send me the contacts, e-mails, and telephone numbers so that I can be in direct contact with everyone involved.

I offer you weekly meetings and if necessary we will discuss what stage of the project we are at and what to expect from each other. On the other hand, the technical and dev teams will send me reports at the end of each week, and after reviewing them, I will send them to you every Friday.

When we have a new release or a completed milestone, I will notify you by email.

As emails and phone calls between us can be at any time of the working day when you have questions and requests.

If you have other ideas, suggestions, and wishes – I am here for mutual help.

The certified project manager is introduced to the team

Thank you for your time and commitment to this meeting with me. I will try to be as fast and accurate as possible so that everyone can get back to work on time.

I know about the background of the previous project manager, I also learned about the difficulties you all had to go through. I also see the boredom with which you look at me and you probably think that I am the next person in this post, who will follow the example of the previous ones. I’m sorry to disappoint you, but NO!

The fact that I am a woman does not discourage you at all, because with my senses and energy, I am a kind of psychologist and even without knowing you from the look and language of your body, I can understand what kind of body you are and what you need. And what is it? Motivation, colleagues – motivation! It is this word that will get you out of the lethargic sleep you have fallen into. And what better motivation than a new challenge – a new person in the team who would intrigue you precisely because you know nothing about him 🙂

We will get to know each other in the process of work – who needs what, what way of work he has, whether he is irritable or sluggish, and many other things.

I’m not here to pretend to be a boss and demand impossible things from you. On the contrary – I am the project manager of the project we are working on. My task is for the project to move in frames, to meet deadlines, for the client to be satisfied, period? Not at all. My task includes all teams working on the project to be satisfied and motivated. Why? Because only in this way the project will be successful – with motivated people who run it.

I suggest we have a friendly environment and relationship. I think this is the best method to work. But if you have a different opinion – we can be in a strict official relationship, where the conversations will be held by YOU, only by email and a monthly call. You don’t want that, do you? I guess so too.

So let’s keep the good tone. Each team to report to its team leader every Friday. Every Monday, he and I, the leaders, have a weekly call to discuss the stages we have reached, the things that are expected to be done, the unfinished business, the causes, and the consequences. Of course, the rest of the time I will be at your disposal – for questions, recommendations, and protests. You can email me or call me if needed.

Address of the Certified Project Manager to the Director

In my career, I was looking for the developed ones and I am convinced that I could achieve it here.

You know from me that I have no experience in this position, but I am learning fast and I will be able to fit in easily. I am a team player, I like to communicate with colleagues formally and not, I do not even imagine the work without talking and discussing goals and objectives.

And as I mentioned goals, I would be happy for you to give me guidance on our business plan to follow, what steps we will take, what goals we will want to achieve, and for what period. Regarding the documentation you expect from me, I have several suggestions that I leave here on your desk, and you, when you have time, will be happy to send me an email with an answer about them.

You will make sure that I am a strict and executive employee, I always meet the deadlines and I am never late for work. I care about the friendly atmosphere and the polite, reserved attitude and comments. I do not hesitate to take risks, of course, after weighing the pros and cons.

In this regard, I will be happy to receive your opinion and approval. This can be done with weekly meetings or a 2-week meeting. We can set a day and time of the week in which your calendar is freer to discuss the flow of the project/projects, what we expect, for what time, what are the obstacles in front of us and how to overcome them, etc.

Professional Project Managers

Professional Project Managers are people with excellent entrepreneurial thinking. This allows them to think about a project beyond the basic set of skills needed to manage it, and its task is to guide teams and team members to the finish line. Ultimately, the success or failure of the project is based solely on the shoulders of the Project Manager and he is responsible for the result. Project managers maintain a seamless flow of knowledge and information. They need both technical know-how and first-hand knowledge of the tasks they assign to others to keep the project going.

Technical know-how not only enables project managers to communicate ideas effectively to all involved. Good project managers use their technical understanding to earn the respect of team members. Because project managers influence more decisions than anyone else in the company, their main task is to use what they know to not only earn the respect of employees but to maintain it throughout the project and in the future.

8 key responsibilities of the Project Manager

1. Planning activities and resources

Planning is crucial to meeting project deadlines and many projects fail due to poor planning. First, good project managers determine the scope of the project and determine the resources available. Good project managers know how to realistically set weather forecasts and assess the capabilities of the team or teams. They then create a clear and concise plan for both project implementation and monitoring of its progress. Projects are naturally unpredictable, so good project managers know how to make adjustments along the way, if necessary before the project reaches its final stages.

2. Organizing and motivating a project team

Good project managers do not clutter their teams with complicated spreadsheets, long checklists, and boards. Instead, they put their teams in front and center. They develop clear, focused plans that encourage their teams to reach their full potential. They cut red tape and steer their teams on a clear path to the ultimate goal.

3. Time control and management

Customers usually judge the success or failure of a project by whether it was delivered on time. Therefore, compliance with the deadlines is not negotiable. Good project managers know how to set realistic deadlines and how to pass them on consistently to their teams.
They know how to do the following effectively:
Determine activity;
Provide consistency in all activities;
Evaluate the duration of the activity;
Develop a schedule;
Maintain the schedule.

4. Cost estimation and budget development

Good project managers know how to keep a project within their budget. Even if the project meets the client’s expectations and is delivered on time, it will still fail if it exceeds the budget. Good project managers often review the budget and plan to avoid massive budget overruns.

5. Ensuring customer satisfaction

In the end, the project is successful only if the client is satisfied. One of the key responsibilities of any project manager is to minimize uncertainty, avoid any unwanted surprises, and involve their clients in the project as reasonably possible. Good project managers know how to maintain effective communication and keep the company’s customers up to date.

6. Analysis and management of project risk

The larger the project, the more likely it is to have obstacles and pitfalls that were not part of the original plan. Hiccups are inevitable, but good project managers know how thoroughly and almost intuitively they identify and assess potential risks before the project begins. They know how to avoid risks or at least minimize their impact.

7. Monitoring progress

During the initial stages, project managers and their teams have a clear vision and high hopes for achieving the desired result. However, the road to the finish line is never without bumps on the road. When things are not going according to plan, the project manager must monitor and analyze both the costs and the performance of the team and always take effective corrective action.

8. Management of reports and necessary documentation

Finally, experienced Project Managers know how important final reports and proper documentation are. Good project managers can provide comprehensive reports documenting that all project requirements have been met, as well as the history of the projects, including what has been done, who has been involved, and what can be done better in the future.

  • Soft skills required by a successful project manager
  • Leadership – Guide and lead the project team towards common goals.
  • Motivation – Motivation from a project manager helps to build a more dedicated and engaged team.
  • Team building – The result of the project depends on the whole team that helps to achieve the goal of the project.
  • Building Trust – Communicating directly and looking beyond your interests helps build trust among teams and the project manager.
  • Communication – Providing the right information, at the right time, in the right place, and to the right person is crucial to success.
  • Troubleshooting – Correct the situation by looking beyond the visible options.
  • Decision making – Choose the right solution from different alternatives.
  • Influence – Learn how to involve team members to work together to achieve a goal.
  • Negotiation – Effective negotiation helps the project manager to understand the fruitful results.
  • Coaching – Get the project team to recognize their skills and experience through ongoing support or assistance.

References

The certified project manager is a valuable asset for any organization and team. In most cases…, https://ossalumni.org/presentation-of-the-certified-project-manager/

Inspiration article (reference): Certified project manager shares his wisdom, https://newia.info/certified-project-manager-shares-his-wisdom/

Why get certified as a project manager, https://www.kosovatimes.net/why-get-certified-as-a-project-manager/

Professionals who want to get a certificate often do so not only because of a better salary…

How to become a certified project manager, 2021, https://www.worldforgemagazine.com/how-to-become-certified-project-manager/

Here’s what Samantha Gibbs shared when we asked her why she wants to become a…

The new Certified Project Manager in the company, by Liam James, https://agileprojectmanagers.blogspot.com/2020/12/the-new-certified-project-manager-in.html

The most important thing I want you to know is that I am an extremely open and communicative person…

The new certified project manager of the project, 2020, https://mpmu.org/certified-project-manager-of-the-project/

Coincidentally or not, some of the problems I hear about here are familiar to me from my…

Certified project manager shares about his career, by Anton Radev, https://projectmanagement.news.blog/2020/12/27/certified-project-manager-shares-about-his-career/

Becoming a Certified Project Manager is the dream of many professionals. But what is the price for

The need for a certified project manager, https://projectmanagement.freesite.host/the-need-for-a-certified-project-manager/

We plan to launch several new projects and for this purpose, we need a…

Certified project manager for their training, https://projectmanagement.wpdevcloud.com/certified-project-manager-for-their-training/

We share the questions we asked the student and the answers that concern not only…

Review of the BVOP Certified Project Manager program, by Samantha Rhine, 2020, https://www.businesspad.org/review-of-the-bvop-certified-project-manager-program/

I chose to fight for a BVOP certificate because this program is more detailed than the others…

Qualities of the certified project manager, https://projectmanagement.over-blog.com/qualities-of-the-certified-project-manager.html

This is an interview with a certified project manager who is currently taking his…

A certified project manager shares their approaches, http://projectmanagers.pbworks.com/w/page/142416129/A%20certified%20project%20manager%20shares%20their%20approaches

Julia Smith is a BVOP certified project manager. On this page, we share her experience with a real…

This certification is for all those individuals who desire to enhance their knowledge and learn modern useful business skills… https://wikipedia-lab.org/bvop-certified-project-manager-review/

BVOP Certified Project Manager Review

The difference with this project management certification program is that it uses its own methodology… https://www.mmrls.org/bvop-certified-project-manager-review/

Review of the BVOP Certified Project Manager title

Last week, Business-Value-Oriented Principles Ltd received the official opinion from the British government and the trademark department sent… https://w-europe.org/the-bvop-certified-project-manager-title-has-been-updated/

Brighton Board of Trade, BVOP Certified Project Manager Review

The best thing about the BVOP methodology is that its scope is vaster than other project management programs… https://brightonbot.com/bvop-certified-project-manager-review/

Phronesis – Informal Internet Steering Committee, BVOP Certified Project Manager course review

Hello! We are George and Robert. We are lecturers in BVOP project management with two years of experience. This fall, we applied for an official license from Business Value-Oriented Principles Ltd to run… https://phron.org/bvop-certified-project-manager-course-review/

WikiDot.com

I took four weeks to learn the full BVOP Ultimate Guide. Of course, I didn’t read all the time. I could spend two hours daily in normal reading… http://teachers.wikidot.com/bvop-certified-project-manager-review

When the certified project manager may fail the project

The certified project manager is the most important role in a project. These professionals can work…, https://bestagilescrummastertrainings.wordpress.com/2021/01/10/when-the-certified-project-manager-may-fail-the-project/

The recommendations of the certified project manager

I would recommend communicating with clients and involving them as much as possible in the project, giving them periodic information on how far the work has gone, how it is going, etc.

When informed, customers will be more relaxed. For example, if you have ordered something from an online store and it says that they have to deliver the product to you within 5 days, but the 10th day has passed, no one has contacted you, they do not answer your emails, they do not pick up the phone, but pay with a card and feel powerless.

It is perfectly normal when a customer does not know what is happening with his product to be unhappy. In principle, communication with the client is the responsibility of the Project Manager and with good time management, time can be spent on communication with anyone interested.

I would recommend that you do not give up on the client, but discuss with them at the beginning that we will hold meetings with them at a certain interval of time, or with a specific result, we will do our best to meet their expectations and if necessary we will hire someone else to have extra time with this client. But I don’t think it will be necessary at the moment.

In addition to periodic communication with customers, there should be regular communication with management. To review the work is done, what is left, how fast I am moving, is there a need for adjustments, if so, what and why. In this way, all parties will be aware of the work that is being done and there will be no misunderstandings about who did what or did not do what.

Schedule and plans

A schedule is needed, of course, and it is best if it can be strictly adhered to so that there is no lag. As for a good schedule, the project manager must be aware of the resources and the team at his disposal. And if a delay occurs, effective and immediate corrective action must be taken. For example, if programmers can’t get the job done, hire more. As for these measures, I will rely on the support and understanding of senior management.

When the manager means that he has support in the face of management, when necessary he will seek help in time, not to wait because he does not want to disappoint management or because he is worried.

There must be a constant cycle of communication between the project manager and the clients, between him and his team, between him and the management.

Lack of communication can destroy many things. Communication is what makes a team strong.

Communication with programmers

The project manager does not have the task to communicate only with the programmers, he must have a connection with both the clients and his superiors. So that everyone knows what is happening and how far things are.

Good project managers do not overwhelm their team with complicated spreadsheets, long checklists, and boards. Instead, they put their teams in front and center. They develop clear, focused plans that encourage their teams to reach their full potential.

They cut red tape and direct their teams on a clear path to the ultimate goal. People need to be encouraged, motivated, not instilled with fear or insult. You need to earn their respect by leading them, not by commanding them.

When the team is at the center, has a focused and clear plan, the ultimate goal seems clearer and more achievable. By applying the skills of coaching and influence there will be a more independent, more capable, motivated, and confident team. And things will happen easier and faster. A team is as good as its leader.

Regarding the programmers, I suggest not to make cuts, they are an extremely important resource for the projects and I think that with a little more faith in them, motivation, the right approach, and without unnecessary burdensome bureaucracy, they will do very well and the work will go.

Thank you for contacting me about this case, and although with limited information about it, I hope I have provided useful information.
I am available for further questions about this case or others.

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